10 Time Saving Tools I Use Every Day as a Busy Mom Boss
If you’re anything like me, your days are packed—between managing work, school runs, meal planning, and maybe squeezing in a minute to breathe. I used to feel like I was constantly playing catch-up… until I started leaning into some time-saving tools that actually work.
So today, I’m opening up my real-life mom toolbox and sharing the 10 time saving tools I use every single day. These aren’t trendy gadgets—I use them because they’ve saved my sanity more than once.
Why I Started Looking for Time Saving Tools
Before I found these tools, my mornings felt like marathons. I’d forget appointments, scramble to figure out dinner, and feel guilty for not spending “quality time” with my kids (or myself).
But slowly, I started finding tools that made life easier—not perfect, just easier. A good planner here, a voice in my ear while I folded laundry there—and bit by bit, I started to reclaim some peace in the chaos.
10 Time Saving Tools I Use Every Day as a Busy Mom
Disclosure: The links I mention may be affiliate links. If you purchase through one of these links I may receive a commission, at no cost to you. As an Amazon Associate I earn from qualifying purchases.
1. 📓 My Planner – My Brain on Paper
I’m old-school when it comes to planning. Having a paper planner where I can write down everything—meals, appointments, to-dos—helps me feel in control.
➡️ I use Clever Fox Planner- Monthly Planner for Productivity, Time Management & Goals – Organizer Journal from Amazon. It’s simple, no fluff, and keeps me on track.
2. 🍲 Instant Pot – Dinner in a Dash
I can’t tell you how many times my Instant Pot has rescued dinner at 5:45 PM. Whether I forgot to thaw chicken or just didn’t have the energy, it’s saved us from ordering takeout more times than I can count.
➡️ I have this model and love it for soups, shredded chicken, and quick stews.
3. 🎧 Audible – “Reading” While I Clean
With Audible, I “read” while doing laundry, driving to school, or even walking the dog. It turns chores into “me time.”
➡️ You can try Audible Free for 30 days—I started that way and never looked back.
4. 📚 Kindle Unlimited – Easy Reading for Me and the Kids
I love reading, but I rarely have time to sit down with a book. Kindle Unlimited lets me sneak in a few pages here and there—plus, there are tons of kid-friendly books for reading time.
➡️ You can check out Kindle Unlimited here —especially great for vacations or rainy days.
5. 📌 Tailwind – My Secret Social Media Sidekick
If you’re a content creator or run a business like I do, Tailwind is a game-changer. I batch schedule Pinterest and Instagram posts in one sitting and then forget about it.
➡️ I use Tailwind for Pinterest—their SmartSchedule alone is worth it.
6. 🎨 Canva – Pretty Designs, Zero Fuss
From birthday invites to Instagram quotes to quick business graphics, Canva is my go-to. It’s fast, easy, and honestly… kind of fun.
➡️ Pro tip: The Canva Pro version gives you access to extra templates and magic resize (total time saver).
7. 🍽️ Meal Plan Template – A Week of Dinners at a Glance
Every Sunday night, I sit down with my planner and a printable meal planning template. It helps me map out meals for the week and make a smart grocery list.
➡️ I love this Etsy template—it’s cute, functional, and makes meal planning feel way more doable.
8. 🧊 Family Whiteboard – Everyone on the Same Page
We use a big dry erase board in the kitchen to track the week. Appointments, meals, who’s picking up who—it all goes there. It cuts down on “Mom, what’s for dinner?” a lot.
➡️ We use this magnetic whiteboard on the fridge—it’s simple and works great for meal planning too.
9. 🥗 When I Let Dinner Come to Me
Sometimes, I just need someone else to take over dinner. That’s when I use a meal kit delivery service. Everything’s prepped, portioned, and planned.
➡️ I’ve tried this one (Blue Apron) and really enjoyed how easy it made weeknight cooking—especially when I’m low on energy and time.
10. 💵 Income Tracker Template – Knowing Where My Money’s Going
As a mom with a side hustle, tracking income and expenses helps me feel confident and organized. I use a simple printable template that I can update weekly.
➡️ This one from Etsy is pretty, easy to use, and doesn’t overwhelm me with complicated math.
Bonus: My Top 3 Can’t-Live-Without Tools
If I had to choose just three, they’d be:
- My planner
- Instant Pot
- Audible
Each one has helped me take back my time in a different way—planning ahead, cooking faster, or just feeling like me again.
Final Thoughts
Being a busy mom means juggling a lot—but it doesn’t mean doing it all alone. These tools work for me because they fit into my real, messy, beautiful everyday life.
Start with just one. See how it feels. And don’t forget to make space for yourself in the process. 💛
If this post helped you, feel free to share it with another mom who needs a breather. And drop a comment—I’d love to hear what your favorite time-saving tool is!